3 Big Tips for Moving into a New Office
So you’re moving into a bigger office. First off, let me begin by saying congratulations. Moving from a smaller office to a larger is an accomplishment that many businesses do not get to experience and deserves acknowledgment. With that, however, comes the daunting task of having to transition into an entirely new environment. You’ve got employees, inventory, supplies, and a business structure that all need to be implemented into your new office. Fortunately, I’ve got a few tips that may help ease your frustrations during your big move.
Create a Checklist
The moment you realize that you’re going to be moving into a new office is the moment that you should begin working on a checklist. This checklist should be comprised of everything that needs to be done before, during, and after the big move.
Communicating with the movers, informing your staff, securing a move-in date; all of these things need to be organized in order to ensure that they’re completed in a timely manner. Failing to structure your to-do list will lead to tasks going uncompleted, making the moving process more difficult.
With all the madness that comes with moving into a new environment, it can be easy to forget things. However, by creating a checklist, your priorities will be marked down as a reference point to help simplify the process.
Put Someone In Charge of the Move
You’re the boss, which means that you already have a lot on your plate as is. Facilitating a move from one office to another may be an example of biting off more than you can chew. Your job is to keep your business functioning efficiently, and to in order to do that, you must remain focused.
Overseeing an office move is bound to distract you from your responsibilities, which is why it’s wise to put someone else in charge. Have someone that reports to you manage the transition of your business environment. That means ensuring that daily tasks are completed as well as communicating with moving companies and acquiring the necessary tools and supplies.
I’m not saying that you can’t do it all by yourself but why would you want to? It’s nice to receive some help from time to time and hiring a moving manager is the best way to ensure that things continue to run smoothly.
Establish a Direct Line of Communication
Communication is essential during the moving process. Whether it’s between you and the movers or employees, everyone needs to be kept in the loop if things are to go off without a hitch. That can only be accomplished by establishing a direct line of communication.
In other words, provide others with a direct way to contact you, as well as a way to contact them in return. It doesn’t matter if it’s by phone, email, or in-person as long as there can be an immediate response time. Many moving issues stem from someone not picking up the phone or refusing to respond to an important email.
In the case of an emergency, you need to be reached and that begins by establishing a sound communication structure. Sit down with whoever is assisting you with the move and talk it out. Trust me, it’ll spare a lot of frustration down the line.
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